Every department’s checks, in one register.
Fire alarm tests, pool readings, fridge temperatures, Legionella flushing and lift checks, scheduled for the right team and recorded on their phones. One place to look when the inspector arrives.
Hospitality plan · From £39 per hotel, per month · 30 days free
The problem
Sound familiar?
A clipboard in every department
The pool log is in the leisure club, fridge sheets are in the kitchen and the fire log is behind reception. Nobody sees the whole picture until something is missed.
Staff turnover breaks the routine
When the person who knew the weekly alarm test leaves, the test quietly stops. Paper doesn’t chase anyone.
Inspection day is a scramble
Fire officers, environmental health and insurers each want different records, and pulling them together takes days.
Ready to schedule
The checks you’re responsible for, already set up.
Duly comes with each of these built in, with the questions, intervals and safe ranges. Adjust anything to match your risk assessment, or add your own.
Book a demo to see them in action| Check | How often | |
|---|---|---|
| Fire alarm call point test | Weekly | I.S. 3218 · BS 5839-1 |
| Emergency lighting functional test | Monthly | I.S. 3217 · BS 5266-1 |
| Fire door inspection | Quarterly | Fire risk assessment |
| Escape routes walk | Daily | Fire Safety Order |
| Pool water tests (chlorine, pH, clarity) | 3 times a day | PWTAG |
| Fridge and freezer temperatures | Daily | HACCP |
| Hot and cold water temperatures | Monthly | ACoP L8 · HSG274 |
| Flushing of little-used outlets | Weekly | HSG274 |
| Passenger lift check | Weekly | LOLER |
| Gas safety inspection | Annual | Gas Safety Regs |
| Defibrillator check | Weekly | Resuscitation Council |
With Duly
What a normal week looks like.
- 1
Each team gets its own list
The chef sees fridge temperatures, the leisure supervisor sees pool tests, maintenance sees fire and water. Nobody wades through checks that aren’t theirs.
- 2
Readings, not ticks
Staff type the actual reading. Duly knows the safe range, so a pool pH of 7.9 or a fridge at 7°C is flagged on the spot and raised as a defect with a photo.
- 3
The GM sees everything
One overview across every department and every property: what’s done, what’s overdue and what was missed. A daily email at 7am says what needs attention today.
| Wed 7 Oct | Fire alarm call point test | A. Murphy | Done |
| Wed 7 Oct | Emergency lighting functional test | C. Doyle | Done |
| Tue 6 Oct | Fire door inspection | N. Kenny | Done |
| Mon 5 Oct | Escape routes walk | J. Walsh | Done |
| Mon 5 Oct | Pool water tests (chlorine, pH, clarity) | S. Byrne | Done late |
What Duly does for hotels.
Multi-site from day one
Run one hotel or twenty. Compare compliance across the group and drill into any property.
Works in the plant room
The app works without signal and syncs when back online, so basement checks still get recorded.
Contractors in the same record
Your alarm and lift engineers sign off their visits in Duly, so certificates and service records sit next to your own checks.
Ready for any inspector
Download a fire register, a pool log or a food safety record for any date range as a PDF.
Hospitality plan
From £39per hotel, per month
Up to 30 rooms £39 · 31–80 rooms £59 · over 80 rooms or a leisure club £79. Unlimited staff and equipment. Group pricing from five properties.
Questions from hotels
Also for:
Can kitchen and leisure staff use it without training?
Yes. Each person only sees their own checks, with plain-language questions. If a reading is out of range, the app says what to do next.
We have several hotels. Can we see them all together?
Yes. The group view shows every property side by side, and you can switch to any one of them. Group pricing starts at five sites.
Do our contractors need to pay for an account?
No. Invite your alarm, lift and gas engineers free of charge. They sign off their visits and upload certificates against your buildings.
What if there’s no signal in the plant room or pool hall?
The app keeps working offline and syncs the moment it reconnects. Nothing is lost.
Can we import our existing asset list?
Yes. Send us a spreadsheet and we’ll set up your assets and schedules for you, free.
Get your building on Duly this week.
30 days free on one site. No card needed. We’ll import your asset list and set up your schedules for you.