The site manager’s week, on one phone.
Fire alarm tests, termly drills, emergency lights, kitchen fridges, water checks and the defibrillator, scheduled and recorded as you walk the site. The bursar and head can see it’s done.
Essentials plan · £25 per school, per month · 30 days free
The problem
Sound familiar?
It all sits with one person
The caretaker knows every check by heart. When they’re off sick or retire, the routine goes with them.
Records in three places
The fire log is in the office, fridge sheets are in the kitchen and contractor certificates are in someone’s inbox.
Hard to prove to governors
Governors, the trust and the local authority ask whether the site is safe. Answering means digging through folders.
Ready to schedule
The checks you’re responsible for, already set up.
Duly comes with each of these built in, with the questions, intervals and safe ranges. Adjust anything to match your risk assessment, or add your own.
Book a demo to see them in action| Check | How often | |
|---|---|---|
| Fire alarm call point test | Weekly | I.S. 3218 · BS 5839-1 |
| Fire evacuation drill | Termly | Fire risk assessment |
| Emergency lighting functional test | Monthly | I.S. 3217 · BS 5266-1 |
| Extinguisher visual check | Monthly | BS 5306-3 |
| Escape routes and fire exits clear | Daily | Fire Safety Order |
| Kitchen fridge and freezer temperatures | Daily | HACCP |
| Hot and cold water temperatures | Monthly | ACoP L8 · HSG274 |
| Flushing of little-used outlets | Weekly | HSG274 |
| Gas safety inspection | Annual | Gas Safety Regs |
| Fixed electrical installation (EICR) | Every 5 years | BS 7671 |
| Defibrillator check | Weekly | Resuscitation Council |
With Duly
What a normal week looks like.
- 1
Walk the site, tap the tags
Stick NFC or QR tags on call points, fire doors and water outlets. Scan one and the right check opens, so nobody has to remember which is which.
- 2
Holidays and drills are planned in
Schedule a drill each term and flushing over the holidays when outlets sit unused. Duly reminds you before each one is due.
- 3
The bursar sees the whole picture
One overview shows what’s done, what’s overdue and any open defects. Download a register for governors or an inspector in a few clicks.
| Wed 7 Oct | Fire alarm call point test | A. Murphy | Done |
| Wed 7 Oct | Fire evacuation drill | C. Doyle | Done |
| Tue 6 Oct | Emergency lighting functional test | N. Kenny | Done |
| Mon 5 Oct | Extinguisher visual check | J. Walsh | Done |
| Mon 5 Oct | Escape routes and fire exits clear | S. Byrne | Done late |
What Duly does for schools.
Add your own checks
Playground equipment, gates, ladders or anything else on your list. Build a custom check in a minute.
Cover for when people are off
Checks are assigned to roles, not just people, so cover staff pick them up without a handover.
Contractors in the same record
Your alarm, gas and electrical contractors upload certificates against your school, with expiry reminders.
Trusts see every school
Multi-academy trusts can compare sites side by side and drill into any school.
Essentials plan
£25per school, per month
Up to 150 assets and 5 users. Group pricing from five schools.
Questions from schools
Also for:
Can kitchen staff record fridge temperatures themselves?
Yes. Add them as a user and they only see the kitchen checks. Out-of-range readings are flagged straight away.
We’re a trust with several schools. Is there group pricing?
Yes. From five sites it’s £42 per site a month, and £35 from twenty. You get one view across every school.
Can we add a playground inspection?
Yes. Create a custom check with your own questions and how often it’s due. It works like any other check.
What if there’s no signal in the boiler room?
The app keeps working offline and syncs as soon as it reconnects.
Can you load our existing asset list?
Yes. Send us a spreadsheet and we’ll set up your assets and schedules for you, free.
Get your building on Duly this week.
30 days free on one site. No card needed. We’ll import your asset list and set up your schedules for you.